E-Office
E-Office includes two modules, the "File Tracking Management System" and the "Human Resource Management System", covering tracking of all complaints and files, payroll management, leave schedule, budget and assets management.
File Tracking & Management System
Computerization is needed to monitor activities, and a proper system has to be developed to manage complaints at all levels. Action taken must also be monitored at higher levels for future decisions and proper justice against each complaint.
FTMS is a web-based application to monitor the pendency of case receipts and files and assist in easy tracking. It is an integrated package with features ranging from diarizing of case receipts / files, updating status, opening new files and tracking file movement, to dispatch of letters / files and finally records management.
Features of File Tracking and Management System
Access & Security
- Web based, so it can be accessed from anywhere
- Fully dynamic: contents and menu can be added or modified at any time as per the department's need
- Dashboard to circulate circulars, fully user based
- User level security, with multiple user IDs and passwords
- Records all changes in the application, including editing, insertion, updating and deletion
- Easy to use
Tracking & Sharing
- File sharing
- File tracker facility
- Track the exact location of a file
- File requesting (call case feature)
- SMS alert
- Track department and particulars wise pendency
Search & Reports
- Comprehensive search facilities
- Full transaction reporting
- Customized reports as per the organization's need
Benefits after Implementation of File Tracking & Management System
Benefits for Organization
- Timely completion of cases; the organization can take action against departments that keep cases on hold for long
- Duplicate cases can be controlled through advanced searching using every parameter
- Timely department reporting to higher authorities
- Proper action and monitoring can be planned as per the severity of registered cases
Benefits for Applicant
- Applicants can track their complaint
- The process becomes transparent at all levels
- Action process can be faster
- Improved tracking and monitoring
- No misplacement of the complaint
Overall Benefits
- Reports to monitor complaints from reception level to action taken level
- Beneficiary report to monitor pendency
- Reduced hearing time and fewer long-misplaced files
- Files, complaints and letters monitored on a daily basis
- Reduction or elimination of unnecessary paperwork
Human Resource Management System
A Human Resources Management System (HRMS), also called a Human Resources Information System (HRIS) or Human Capital Management solution, sits at the intersection of human resource management (HRM) and information technology. It merges HRM and its basic HR activities and processes with the information technology field, as data processing systems evolved into standardized routines and enterprise resource planning (ERP) software packages. These ERP systems originate from software that integrates information from different applications into one universal database. Linking the financial and human resource modules through one database is the key distinction from earlier, individually developed systems, and makes the software both rigid and flexible.
The wave of technological advancement has transformed every area of life, and HR is no exception. The advent of client-server, application service provider and software as a service (SaaS) models enabled higher administrative control of such systems. Currently, human resource management systems encompass:
Core HR Functions
- Payroll
- Time and attendance
- Performance appraisal
- Benefits administration
- HR management information system
- Recruiting / Learning management
Employee & Analytics
- Performance record
- Employee self-service
- Scheduling
- Absence management
- Analytics
